7 ~Essential~ Google Sheets Hacks Every Student Should Know About

by Mariel Roja   |  Jan 26, 2023
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Have you ever felt intimidated by the thought of using the Google Sheets application? Were you ever disoriented by its seemingly endless rows and columns? We've all been there, without a doubt! But what if we tell you that there are ~cool~ things you can do in this spreadsheet app to simplify your next project? It doesn’t have to be complicated anymore because we are here to help you make the most of its features. With its seamless usage across all devices that is perfect for collaboration, Google Sheets is the preferred app today for basic data management (and it's all for free!).

If you're feeling stumped on how to finish an assignment or task, try these seven Google Sheets productivity hacks to save you time!

1. Memorize those keyboard shortcuts

Let's face it: Using keyboard shortcuts will allow you to finish your work more quickly than usual. Luckily, Google Sheets has a lot of built-in shortcuts, and you can even create your own! 

If you're a Mac user, simply press Command and Forward Slash (/) to access it. If you're using Windows, hold down Control and the Forward Slash (/). It's never too late to learn these keyboard shortcuts because, whether we admit it or not, most of us take them for granted. 

2. Data Visualization and Summarization at your Fingertips

Looking for easy ways to visually present your data? Right-click tap the Explore button in Google Sheets and select from a variety of suggested ways to present it! Everything from graphs to pie charts is at your fingertips. 


Besides that, if you want to summarize your data by calculating the sum of values and total count, you may use the SUMIFS and COUNTIFS formulas (no need to sweat from now on!). 

3. Split and Capitalize and Repeat

In many cases, data is assumed to be manually split from one cell to the others (especially for basic information like first and last names). But Google Sheets is here to save the day with their Split Text to Columns option, which can be found under the Data button. 

It is also not a problem to capitalize the first letter of each word too! Try it yourself by entering the PROPER formula. To do the opposite, use the LOWER function to lowercase all letters.

4. Import, Import, Import

Now for sure, we all had a hard time figuring this one out. Yup, the copy-and-paste shortcut has always been the wrong thing to do, plus it’s more time-consuming, too. Google Sheets can help you import data from one sheet to another (and it will also automatically update the changes you make!). 

Simply enter the IMPORTRANGE formula and you're done! The information is transferred in a clean and timely manner.

5. Color your sheets

Even your favorite colors can improve your Google Sheets experience! Applying a color scale to distinguish important data is done through Heatmaps using Conditional Formatting. 

In a nutshell, this would divert your focus to vital values that are needed to manage your data well. You could select a color preset in the app or customize your own color scale (depending on the hues you desire!). 

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6. Double-check those email addresses

If you're a member of an organization that holds various events are held, you are no stranger to receiving a long list of email addresses from hopeful participants. Google Sheets can help you check the validity of each email address! 

All you have to do is use this formula: ISEMAIL. This will tell you if an email address is missing a single '@' or the all-important word ".com." Sounds easy, right?  

7. Translate text from one language to another

This is an interesting function that you might not know about the app before. If you're feeling motivated and want to devote your time to learning a completely new language, you could also translate text on Google Sheets! Just use the GOOGLETRANSLATE feature to understand words you've never heard. 

For your next attempt to complete a task on Google Sheets, we hope these hacks will help you. You've got this and happy learning!

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Mariel Roja
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