Planning a trip can get quite messy. You have to make arrangements for transportation, food, accommodations, and the activities that you may want to try while on vacation. Imagine organizing an itinerary, reserving accommodations, and trying to find a suitable mode of transportation--all while coordinating with your entire group. But if you are organized and work together, the planning stage that you so dread can go much smoother. Here are 10 tips to help you do just that:
1 Have three or four people present a range of destination options.
Don't be surprised if only a handful of people in your group are active during the planning stages; many people enjoy simply tagging along. Get a few members of your group to do research and suggest the places your group may want to go. This shortlist makes it easier for everyone to cast in their vote and makes deciding where to go much faster.
2 Designate one person to be the group organizer.
This person acts as a coordinator and mediator while the trip planning is going on. It helps if this person is decisive, so that if the group cannot decide on something, he/she can make a decision for the group.
3 Assign specific tasks to different members of the group.
Planning can go smoother when there is a go-to person for each task, so try to get everyone to give a hand and help out. Have someone in charge of finding accommodations for the group, another person to take care of making the transportation arrangements, and one or two others to help out with organizing the individual payments.
4 Have a rough idea of the kind of things you want to do.
Talk with your trip companions about the type of trip you want—do you want this to be a relaxing vacation where you can all hang out and chill, or are you looking for adventure? You don't have to put together a detailed itinerary, but this can help you decide how long your getaway will be and narrow down your options of places to stay.
5 Look for accommodations that have rooms for big groups.
You and your trip companions will save more if you book a smaller number of rooms. For example, if there are ten people in your group, instead of booking five rooms that can accommodate two persons each, try to find a place that can accommodate four or five in a room, so that you'll only need to book two rooms. Another option is to find a hotel or resort that allows an extra person to stay in the room for a small fee. Even though you have to pay extra, you'll still spend less than if you had booked another room.
Read the full article, 10 Tips for Planning a Big Group Trip, on TravelBook.ph.